RF Secretary

The Open University Students Association (OUSA)
in the West Midlands

Regional Forum

JOB DESCRIPTION

REGIONAL FORUM SECRETARY

Job Title: Regional Forum Secretary
Elected by: Regional Forum

Main Purpose

To ensure that the proceedings of the Regional Forum are properly recorded, that members are properly notified of meetings and that correspondence is appropriately dealt with.

Key Tasks

to book the meeting rooms for meetings
produce an agenda for the Chair to approve or amend
circulate the notice, agenda and papers for meetings
take the minutes of meetings and type them up
copy the minutes and send them to all members and observers, all branch secretaries and to the OUSA General Manager at least
receive and reply to correspondence on behalf of the Regional Forum
maintain an accurate and uptodate mailing list of members, observers, branch secretaries and points of contact
deal with OUSA Conference matters on behalf of the Regional Forum
keep all Regional Forum records safe and available for inspection
keep OUSA Office and the University's Regional Office informed of all changes to post holder details within the Regional Forum
work with the Communications Officer to ensure that all relevant information is passed on to branches
act as secretary to the RF Management Subcommittee

Desirable Qualities

able to concisely record the proceedings of meetings
able to deal with correspondence
knowledge of OUSA structure, OUSA policy and OU systems
organized and adaptable

Time Commitment

attendance at Regional Forum meetings
attendance at Management SubCommittee and Marketing and Information SubCommittee meetings
producing notices and agendas, and circulating them with other papers prior to meetings
typing up minutes of meetings
replying to correspondence

carrying out other duties between meetings

Regional Forums

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